Company secretary

Job Profile

We are Hiring 

Position: CS -  Company Secretary

Salary for CS: 40k to 50k

Experience: 1 to 3 Years

Company Secretary

Roles and Responsibilities

The roles and responsibilities of a company secretary are diverse, encompassing a blend of legal, administrative, and governance duties. They serve as the linchpin in ensuring the smooth operation of the board and compliance with legal and statutory requirements. Here are the key aspects of the job description of company secretary in India: convening and providing administration for annual general meetings (AGMs): for example, producing agendas, taking minutes, conveying decisions and handling meeting correspondence.

providing legal, financial and/or strategic advice during and outside of meetings.

advising directors and members of the senior leadership team on corporate governance matters.

keeping up to date with regulatory or statutory changes and policies that might affect the organisation.

ensuring that policies are up to date and are approved.

• Board Meetings Management: Organise and facilitate board meetings, including scheduling, preparing agendas, and minute taking. Ensure that board procedures are followed rigorously.
• Compliance Oversight: Oversee the company’s compliance with legal and regulatory requirements. This includes updating and managing statutory books, such as registers of members, directors, and secretaries.
• Corporate Governance: Advise the board on governance matters, helping to ensure that the company adheres to the highest standards of corporate governance.
• Communication with Shareholders: Manage shareholder relations and communication, including producing annual reports and organising the company’s Annual General Meeting (AGM).
• Record Keeping: Maintain essential company documents such as the certificate of incorporation, legal documents, statutory registers, and meeting minutes.
• Policy Management: Update and administer company policies to ensure they comply with legal standards and reflect the company’s objectives.
• Financial Reporting & Invoice : Assist in financial reporting and auditing processes, ensuring accuracy and compliance with the financial dynamics of the corporate.
• Legal Advisory: Provide legal guidance on matters affecting the company, ranging from contracts to mergers and acquisitions.
• Corporate Secretarial Services: Handle various corporate secretarial duties, including filing corporate returns, maintaining company seals, and managing company insurance.
• Risk Management: Participate in identifying and managing corporate risks, ensuring that the company has adequate risk management practices in place.

Skills Requirements for Company Secretary

Here are the key skills required for a Company Secretary:

1. Legal Acumen: A strong understanding of corporate law and regulatory frameworks is foundational. Company Secretaries must interpret and apply legal provisions to ensure the organisation's activities meet statutory requirements.
2. Corporate Governance Expertise: Company Secretaries are instrumental in fostering good corporate governance. They should have a deep understanding of governance principles ethical practices, and the ability to implement policies that enhance transparency and accountability.
3. Integrity and Discretion: Company Secretaries must uphold the highest standards of integrity and discretion given their access to sensitive information. They are crucial in maintaining confidentiality and handling confidential matters with utmost care.
4. Analytical Thinking: Analytical skills are vital for interpreting legal provisions, assessing risks, and providing strategic advice. Company Secretaries should be adept at analysing complex legal and regulatory issues and proposing effective solutions.
5. Interpersonal Skills: Company Secretaries interact with board members, executives, and external stakeholders. Strong interpersonal skills facilitate effective collaboration and communication, contributing to a positive corporate culture.
6. Problem-Solving Abilities: Compliance, governance, and legal challenges are inevitable. Company Secretaries should possess strong problem-solving skills to address issues promptly and mitigate risks to the organisation.
7. Continuous Learning: The legal and regulatory landscape evolves, and Company Secretaries must stay updated on changes in laws and regulations. A commitment to continuous learning ensures that they provide accurate and up-to-date advice.

• Stay Abreast of Laws and Regulations: Continuously update your knowledge of corporate laws, governance issues, and regulatory changes to ensure compliance and informed advisory.
• Develop Organisational Skills: Master organising documents, schedules, and meetings. A well-organised approach is essential in managing the multifaceted aspects of the company secretary's job description.
• Hone Communication Skills: Cultivate strong written and verbal communication skills. Effective communication is crucial for liaising between the board, shareholders, and external stakeholders.
• Maintain Professionalism and Confidentiality: Uphold high standards of professionalism and confidentiality. Trustworthiness is crucial in the company secretary's job description, especially when handling sensitive information.

Email : binod@ikamate.com 

Contact No  : 9624759898